Retreat Center

Timeline and areas

Refurbishment OF RC
- December 2025 (RC Kitchen Floor)
- Male and female dorms
- Other accommodations
RC Kitchen ready for
- In person retreat in May 2025

Steps (to sort)

(Before WR)

Area around RC Kitchen
Move Furniture Stores
Move storage rooms
Move Book Stores
Move RC Store ?
Move Guest rooms (some rooms are used during the WR)
Move Bodhi House Rooms
Sangha Room
Junk Yard
Removing roofing in front and behind the kitchen
Removing cold room
Get rid of old Cooker, spin dryer (barn) ?

Furniture Store

Furniture store emptied by the end of December (furniture and books)
Cleaned by the work monk.

Temporary Sala

Completely empty for end of December
plus 3 rooms to be emptied
and clean the place
RC keep the grey mat big

Guest Rooms and Bodhi House

liaise with Guest Monk Nun and bodhi house and empty the room
RC needs 5-6 rooms for helpers (3-5 is taken, 4-(6) plus 17+18)
Rooms 12-13-14-15 will be vacated before the WR (10, 11, 12 used already)
- Need to arrange this room to be ready for the WR
As soon as possible, at the end of April (transition down), people go out of RC, bodhi house as well. May Month need to be emptied. Going back to old standard
Don't book anyone after the WR?
Work monk help with cleaning the rooms of RC

Storage puzzle

Move second bay of the workshop to the new workshop first
or using the containers to store the books and furnitures temporarily

Maria's Note about Kitchen

Ideally, the former dining area can be cleared at the beginning of the winter retreat as the floor needs to be looked at and repaired.

That needs to be liaised with the site manager Eleanora

In the DINING AREA (linoleum) are at present : two cupboards RCK6 and RCK7, the big grey Gram fridge B1 (All marked on the attached present kitchen plan)

and the small freezer next to the big fridge, the chest freezer B3 has stopped working and the little one was taken from the RC kitchen container.

All that needs to be moved into the KITCHEN AREA (red floor tiles).

There is a counter fridge with drawers next to the back sink.

It needs repairs to its drawers and to be moved to the other side of the sink.

The area between the combi oven and the counter fridge I need to find a table /cupboard that will fit into the space between that fridge and combi oven.

The previous cupboard will not fit anymore due to the combi oven .

I would like to find out if one can put the filter for the combi oven on the shelf of the combi oven table, as that will free up more space for a longer cupboard.

Everything else, please move out, take off the walls and the ceiling.

If some furnishings, shelves, etc are not being used in the new main kitchen, please let me know. Some of it could be used in the Retreat Centre Kitchen.

Empty both larders, including big metal cabinet

Empty sangha room except the white cupboards:

Empty flower shed: but leave the high up shelves

The kitchen does not need any of the blue containers nor the walk in fridge behind the kitchen.

There are also the old cooker from the old kitchen and the industrial spin dryer from the monks' scullery.

Can they go on eBay, free cycle or taken to the recycling. They are now in the back of the kitchen under the extracting duct.

Most of the old RC kitchen and dining room furniture will be used again, which is stored in the RC kitchen container.

It would be good to put the RC kitchen in place and have it as back up for the main kitchen and store surplus main monastery kitchen cupboards etc in the freed space if there will be a storage issue.

It is possible to use the kitchen with RC kitchen equipment as it was used in the past when the old kitchen was refurbished.

Inventory

Cupboard

Ref	Description	W	D	H	use in TK	use in NK
S1	Servery with wheels	183	60	65
S2	Servery with wheels	183	60	65
S3	Servery with wheels	183	60	65
S4	Servery with wheels	180	60	65

CK3	Cupboard, open, 2 shelves	150	60	90
CK11	Drawer set, 3d	60	60	90

NS1	Cupboard (HW urn)	120	65	85
NS2	Cupboard	150	65	87

CK2	Cupboard, open, 2 shelves	180	65	90
CK10	Drawer set, 3d	60	65	89

RCK6	Cupboard (servery) with drawers/shelves	153	69	90
RCK7	Cupboard (servery) with shelves	232	70	90



RCK13	Cupboard (Water Urn, cups etc), wood	156	52	92	not needed
RCK 14	Cupboard, wood	92	60	155	not needed

Tables

Ref	Description	W	D	H	use in TK	use in NK
MS3	Table with shelf (recycling)	122	76	90
RCK8	Table, 1 shelf	122	76	91
CK4	Prep table, 1 shelf, 1 drawer	120	75	89
CK5	Prep table, 1 shelf, 1 drawer	120	75	89
CK7	Prep table, 1 shelf, 1 bottomless drawer	150	65	89
CK6	Prep table, 1 shelf	150	65	89
NS3	Table (no shelf)	90	65	87

CK8	Prep table, 1 shelf	180	65	89
CK9	Prep table, 1 shelf	120	65	89
CK12	Table	60	60	90
CK13	Table with shelf	60	60	90
RCK10	Table, no shelf	100	60	90
RCK9	Table, no shelf	237	80	90
RCK12	Prep table (1 shelf, wood base)	195	101	87
RCK11	Prep Table	224	59	85

Equipment

Ref	Description	W	D	H	use in TK	use in NK
F1	Fridge	65	60	190
F2	Fridge	65	60	190
F3	Fridge 3 (glass door)	65	60	196
B1	Fridge (ex RC)	70	90	200
B2	Freezer 1	112	65	88
B3	Freezer 2	162	65	88

RCK17	Freezer (RC office)	55	60	85	maybe
RCK2	Countertop fridge	90	70	88	insert in cupboard row
RCK3	Fridge + freezer	60	65	198	not needed
RCK18	Fridge (RC office)	59	60	184	not needed
RCK1	Stove (10 fires, 2 ovens)	153	80	91
CK24	Wok cooker	93	105	125	not needed
CK23	Stove (6 fires, 1 oven)	91	80	91	not needed

Sinks

Ref	Description	W	D	H	use in TK	use in NK
RCK4	Sink (north side)	220	60	88
MS1	Sink with shelf (laundry)	207	65	95
NS4	Sink (double) with shelf	266	70	91	substitute with NS4
CK1	Sink with shelf (175)	253	80	92
RCK5	Sink (east side)	480	80	92
MS2	Sink with shelf (dishwashing)	250	82	93

Other

Ref	Description	W	D	H		use in TK	use in NK
MS4	Steel Trolley	98	41	111
RCK 15	Shelf rack w/wheels, 4s	60	60	196
CK21	Shelf set with wheels, 5s	150	40	180
NS10-11	Wall shelf (2x)	180	35	30	in alcove?
CK15-16	Wall shelf (2x)	90	35	30	in alcove?
CK17-20	Wall shelf (4x)	120	35	30
NS9	Wall shelf	120	35	30
CK22	Draining/towel hanger wall shelf	80	27	20	side of north sink?
CK14	Mixer stand (wood)	69	60	76
S4	Sala trolley (wood)	100	70	110
RCK13	Cupboard (Water Urn, cups etc), wood	156	52	92	not needed
RCK 14	Cupboard, wood				not needed
NS8	Broom cupboard (plastic)	70	43	182	not needed
RCK 16	Shelf rack white	120	34	164	throw away!!

Possible dining room chairs

Time off

Maria: February (ideally)
Jenna: January

Jenna Notes

Transition: Retreat Centre Household

1) Temporary Furniture Store / RC Men’s Dorm:
* Non-RC Furniture and Books to be removed by end of December at latest.
* RC Furniture left in room – we will sort this.
* Then Room deep – cleaned by work monk/nun teams (hasn’t been cleaned for 4 years!)
* IMPORTANT: Where can furniture and books go? Will Old workshop be empty?

2) Temporary Sala / RC Women’s Dorm:
* If Possible, vacate by end on December?
* Doors in side wall to be reconverted to windows by contractors
Hopefully during Winter Retreat Jan or Feb?. (To check with Eleonora about this).
* We will then set up women’s dorm during winter retreat (March)

3) Other Rooms in RC Currently used by Guests and Bodhi House:
* Winter Retreat: It’s Ok for these to be occupied during winter retreat as usual.
* But we will need some room for RC helpers during this time too. We suggest:
RC uses about 5 rooms to include 4,5,6 and two of the male guest rooms (17,18)
* This would leave 6 rooms for male winter retreat helpers and 6 for female.
Guest monk: 16,19, 20, 21, 22, 23; Guest nun: 10, 11, 12, 13, 14 ,15 (see below)
* Note: 3 Rooms off Sala – currently used for storage (13,14,15) to be reconverted to rooms
For winter retreat female guest use.
* April: We will continue to need some rooms for helpers in April.
As suggested winter retreat helpers could stay on until the end of April.
Suggest that from start of April, new guests only booked into Karunasom/ male guest area
But people staying on after winter retreat can stay on in RC up to end of April if needed.
* We would ask that s rooms are vacated, they can also have a deep clean.
* Also suggest maybe no new Bodhi House bookings in RC from April.
* May: We need to have RC completely vacated by start of May to prepare rooms.
* Items in the RC Rooms to be labelled. NB almost all furniture is RC furniture.
A few items go to monastery – eg table in room 7.

4) Items to be Returned to RC:
* In Heartwood House there are currently about 6 beds belonging to the RC.
These were borrowed by a previous Lodgings monk when the monks moved into the
House as there were no beds there. But on the understanding that they were just on loan
And would be given back when retreats resumed.
* So we will be needing them back by the beginning of April at the latest. And the Lodgings
Monk will need to find some new beds and also mattresses which also came from the RC.
The bedding belongs to Heartwood. I will contact the Lodgings monk and copy you in –
I forgot to mention this when we spoke.

Return Bed form Heartwood House: A previous lodgings monk had asked to borrow about 6 RC beds and mattresses when the monks moved into Heartwood House (around 2021/22?) on the understanding that they would be returned when we needed them to start up retreats again. So that time has come- or will shortly come! And we will need those beds and mattresses back- I would say around the start of April. So the current Lodgings monk and monks community will need to get some new beds and mattresses from somewhere by early April.

To Do

label with tape what is RC, what is SALA
- Red is RC
- Yellow is SALA